Accounting Policies & Procedures

Who Do I See to Make a Purchase?

Off-Campus Purchases

To purchase a product off campus using a department credit card, please see:

• Kim Elliott — Cardwell 117

• Cindy Carlyon — Cardwell 107

You may also email po@phys.ksu.edu to request a Purchase Order (PO) number to use when completing a purchase order form.

After making your purchase, email a copy of the invoice and/or receipt to asnorth@ksu.edu.

On-Campus Purchases

To purchase a product on campus, please see:

• Jade Stephens — Cardwell 116

A requisition form will be provided at that time.

Reimbursement for Purchases Made with Personal Funds

Faculty and staff are strongly encouraged to consult Kim Elliott or Cindy Carlyon before making a purchase with personal funds.

If using personal funds is unavoidable, reimbursement must be submitted through Concur.

How to Submit in Concur

1. Log in to Concur.

2. Select Purchase Card (Non-Travel) Expense Report.

3. Click “Add Expense.”

4. Choose the applicable charge(s) from “Available Expenses.”

   • Charges will automatically appear in your queue once they have been uploaded into Concur.

For additional guidance, visit: https://concur.k-state.edu/faqs/