PROCEDURES FOR FACULTY EVALUATION,
REAPPOINTMENTS, PROMOTION, AND TENURE

DEPARTMENT OF
PHYSICS
KANSAS STATE UNIVERSITY
 
Adopted by Physics Faculty: January 31, 2005

Approved by Provost:  March 7, 2005

Expires:  March 7, 2010


A PDF version of this document is available at http://www.phys.ksu.edu/documents/faculty_evaluation/proc05.pdf

TABLE OF CONTENTS

I.  INTRODUCTION.. 3

II. CHARACTERISTICS OF AN EFFECTIVE FACULTY MEMBER.. 3

A. Scholarly Activities: Teaching.. 4

B. Scholarly Activities: Research.. 5

C.  Service and Professional Activities. 5

III. CRITERIA FOR REAPPOINTMENT, TENURE AND PROMOTION.. 5

A. Reappointment of Non-tenured, Tenure Track Faculty.. 6

B. Tenure and Promotion to Associate Professor.. 6

1.  Scholarly Activities: Research. 6

2.  Scholarly Activities: Teaching. 6

3.  Service and Professional Activities. 6

C. Promotion to Professor.. 7

1.  Scholarly Activities: Research. 7

2.  Scholarly Activities: Teaching. 7

3.   Service and Professional Activities. 7

IV. PROCEDURES CONCERNING THIS DOCUMENT.. 7

V. PROCEDURES FOR PROMOTION AND/OR TENURE. 7

A. Candidate's Responsibilities. 8

Scholarly Activities: Research. 8

Scholarly Activities: Teaching. 9

Service. 9

B. Department's Responsibilities. 9

1. Letters from External Evaluators. 9

2. Teaching Documentation. 10

C. Faculty Vote. 10

D. Report of the Department Head.. 11

E. Appeal Procedures. 11

F. Forwarding Procedures. 11

VI. MID-PROBATIONARY REVIEW... 12

A. Department Head's Responsibilities. 12

B. Candidate's Responsibilities. 12

C. Faculty Vote. 12

D. Report of the Department Head.. 13

E. Appeal Procedures. 13

F. Forwarding Procedures. 13

VII. FACULTY QUALIFIED TO VOTE ON THE MATTERS OF PROMOTION/TENURE AND MID-PROBATIONARY REVIEW    13

VIII. ANNUAL EVALUATION.. 13

A. Faculty Member's Responsibility.. 13

1. Scholarly Activities: Research. 14

2. Scholarly Activities: Teaching. 14

3. Service and Professional Activities. 14

B. Availability of Faculty Portfolios. 15

C. Department Head's Responsibility.. 15

D. Merit Pay Increases. 15

IX. MINIMUM PERFORMANCE STANDARDS AND PROCEDURES FOR ADDRESSING PERFORMANCE DEFICIENCIES   16

A. Minimum Performance Standards. 16

1. Scholarly Activities: Research. 16

2. Scholarly Activities: Teaching. 17

3. Service. 17

B.  Procedures for addressing performance deficiencies. 18

APPENDIX A.. 20

Ballots.. 20

APPENDIX B.. 21

Forms for Presenting Summaries of Activities for Annual Evaluation.. 21

APPENDIX C.. 22

Time Tables.. 22

A. Promotion and Tenure. 22

B. Mid-Probationary Review... 22

C. Annual Evaluation.. 23

D.  Reappointment of non-tenured faculty.. 23

 


I.  INTRODUCTION

The Department of Physics faculty must evaluate its members regularly in order to:

  • help the Department Head provide feedback, commendations and constructive criticism to members of the Department in an ongoing effort to enhance the overall quality of the Department's efforts,
  • provide information to the Department Head to help him/her in the determination of annual salary adjustments,
  • provide information to non-tenured faculty about advancement at the mid-point between his/her initial appointment and tenure decisions,
  • determine if a faculty member has earned the right to be tenured at KSU, and
  • determine if a faculty member has earned the right of promotion to Associate Professor or Professor.

This document is a statement of the Department's policies, procedures, and criteria for reaching decisions on these important and complex issues. The time tables for action relevant to this document is presented in Appendix C. The policies, procedures, and criteria included in this document are based on the Department's long standing practices as stated in a short document originally passed by the faculty in 1983, the Department's procedures to evaluate the quality of teaching passed by the faculty in 1989, the KSU University Handbook, the University's Handbook for Annual Evaluation of Unclassified Personnel (July, 1990), and the University's document Effective Faculty Evaluation: Annual Salary Adjustments, Tenure, and Promotion (September, 1992), a memo from the Provost on the subject of promotion, tenure, leaves and emeritus consideration (August, 1992), a statement on tenure and promotion passed by the Physics Department in the 1970s, and the AAUP Guidelines on Tenure and Promotion. The KSU Faculty Handbook contains the University's policies and procedures.

II. CHARACTERISTICS OF AN EFFECTIVE FACULTY MEMBER

Each member of the Department of Physics faculty is a unique individual who can contribute to the Department's overall mission in many diverse ways. Because of this diversity it is difficult to list a set of goals or criteria which all faculty must reach or demonstrate in order to be considered an effective and positive contributor to our efforts. However, we can state some general concepts which guide our department as it strives to create an environment in which high quality teaching, learning, research and service can occur. All faculty are expected to contribute to scholarly activities and service to the professional and university community. Within scholarly activities we generally distinguish between teaching and research. However, we note that this distinction is not always easy to make. For example, when a faculty member is developing a new course or a different approach to teaching, he/she is involved in research on the pedagogy of physics as well as teaching. Likewise, when she/he is collaborating with a graduate student or post-doctoral associate on research, she/he is involved in instructional activities. These types of scholarly activities will always involve a combination of both research and teaching. Taking this difficulty of clearly distinguishing different types of activities into account, we establish approximate guidelines for the allocation of a faculty members' time as 50% teaching and related scholarly activities, 40% research and related scholarly activities, 10% service and professional activities.


A. Scholarly Activities: Teaching

The Department's teaching activities can be divided into three groups of courses -- the introductory courses (PHYS 100 - PHYS 299), the advanced undergraduate courses (PHYS 300 - PHYS 699), and the graduate courses (PHYS 700 - PHYS 999). This division is not strictly accurate because senior undergraduates will sometimes enroll in graduate course, and graduate students frequently enroll in upper-level undergraduate courses. However, the division will suffice to allow us to define our expectations in teaching.

While all courses offered by the Department are important to fulfilling the Department's teaching mission within the University, some courses are particularly vital to that mission. These courses include the introductory service courses, the courses required for graduation with an undergraduate degree in physics, and the graduate core courses.

The introductory service courses are taken by a large fraction of the KSU undergraduate population. Because of the large enrollments in these courses and the importance of communicating the content, methods, and excitement of physics to these students, they require a large fraction of our teaching resources. In return we gain a general population which can better understand and appreciate physics and, when appropriate, better apply it to other endeavors.

The courses which we have selected as required for each of the undergraduate degrees form a set of knowledge which all well-educated physicists must know. To prepare our students for graduate studies or for employment we must provide the best instruction possible.

The graduate core courses form the basis upon which the students will complete their research for a graduate degree and upon which they will rely for the remainder of their professional careers. These courses, therefore, require our careful attention.

Other specialty courses are also important to our students' educations. They cannot be overlooked, but they are not as critical to our teaching effort as the course described above. Therefore, we expect all